If you’re anything like me, then your computer is probably a part of everything. It’s the place where most of my work happens and it’s also where I keep tons of personal information including photos, videos, documents and more. Unfortunately with technology comes risk – sometimes those risks are real threats to our data security. Fortunately there are steps we can take that will help minimize some of these risks without taking away from the convenience or fun aspects in which we may be enjoying while using our computers.
The “secure your digital life” is a problem that many people face. There are 9 data loss prevention tips for your digital life.
We rely on affiliate revenues from some of our links to keep this service free. This has no bearing on rankings. Our evaluation procedure.
Let’s be honest. Phones are stolen, laptops fail, and our iPads get splattered with coffee. Accidents (and life) happen. It’s vital to be prepared if (and when) this happens. Because we depend so largely on technology these days, having a backup plan is even more critical. It’s bad enough to lose your valuable equipment, but losing the information stored on them is far worse. Here are some data loss prevention strategies to assist you avoid losing data.
A Personal Experience with Data Loss Prevention
I once had to reboot both my Macbook and iPhone on the same day (yes, it was unpleasant, and no, despite my best efforts, I didn’t smash either with a baseball bat). I’ve learnt some significant lessons in the process of reconstructing my digital life, and I’d want to share them with you. That way, when the inevitable occurs, you’ll be ready and have less headaches and heartbreaks.
The Sky is the Limit when you use a cloud.
To backup and save your documents, photographs, and files on a distant cloud server, choose a service like SugarSync (our top option) or SpiderOak. Our comprehensive assessment of online data backup options may be of interest to you. I’ve been using Dropbox for years since it’s not just free, but also simple and safe. All data are encrypted, and you may add a two-step verification procedure for further protection against hackers. Among many other capabilities, you may email others URLs to files. I eventually upgraded to Dropbox Pro and received a 1TB storage space. (If you’re curious, that’s 1,000 GB, which is more than enough room.) Most providers offer a free plan, with more extensive premium ones costing about $5 per month. It’s certainly worth the money to know that your papers, music, images, and other files are safe if anything happens to your device.
2. Back Up That Mac
Wouldn’t it be wonderful if you could travel back in time? If you’re an Apple user like me, you can utilize Time Machine to do so (a default program that comes on all Macs under system preferences). It basically runs in the background and generates a carbon duplicate of your complete operating system (including preferences, applications, and so on) on an external Hard Drive, allowing for quick backup and recovery. So, if you ever need to start again (or switch computers), it’s simple to roll back the clock and restore your computer to its previous state — fast and effortlessly.
Remember to click the option to encrypt your backup so it’s secure in the event your hard drive is lost or stolen.
Purchase an external hard drive.
Note: You’ll need a large enough external hard disk to store everything. Either a WD Passport External Hard Drive Ultra 1TB (which I’ve been using for almost 7 years) or a WD Passport External Hard Drive Ultra 2TB (which I’ve been using for nearly 7 years). It’s small, light, and doesn’t need to be installed. Simply connect it to your computer’s USB port.
View on Amazon the WD Passport External Hard Drive Ultra.
An Apple AirPort is another excellent alternative for Mac users. It enables you to wirelessly back up your data and connect various devices, including your iPhone and iPad. Although it is not readily transportable, it is really sleek, so you won’t have to worry about having a huge piece of equipment at your house or business.
Amazon has the Apple AirPort Express Base Station.
Keep in mind that when you generate a backup of your drive, the external backup will be formatted (aka deleted), so make sure it’s empty and ready before you switch on Time Machine.
Also, back up your iPhone.
You should also back up your iPhone on a regular basis. To do so, connect your phone to your computer using iTunes. If you’re connected into iTunes, it should identify your phone and give you the choice to back it up (you can even select to do it automatically).
If you successfully backup your iPhone using iTunes, you will be able to put all of your Apps, phone settings, and data back on the phone when you go through the set up procedure when you receive a new phone or have to restore your present one (contacts should be stored on your iCloud account). This feature is a major time saver for someone who has a lot of notification settings, folders to manage, Apps to install, and modifications to make.
I’m solely speaking about iOS users here, just so you know (there is surely an equivalent for other devices). In any event, I can’t emphasize enough how important this one is.
3. Save, Save, Save, Save, Save, Save, Save, Save, Save, Save,
For email drafts, writing applications, editing software…, you name it, turn on Auto Save (if it isn’t already a default function). Your work will not be lost if an application abruptly shuts or if you lose power. We’ve all been there, and we’ve all done that.
Most apps include a preference section where you may adjust the setting. If this option isn’t accessible, make a practice of saving often, particularly after finishing a large portion and/or taking a break from your computer.
Command + S should become second nature with enough practice.
You Should Also Save Your Web History
When it comes to storing your online browsing history, you may create an account in Chrome or Firefox that will save all of your search history and bookmarks. You’ll be able to quickly access websites you visit often without having to memorize all of their URLs. However, clearing your cache and cookies on a regular basis to free up some memory/space is definitely a good idea.
Finally, we strongly advise utilizing a password sharing tool (such as Dashlane or Apple’s built-in iCloud Keychain service) to store all of your logins and form fields safely and securely.
4. Follow the trail of paper
In addition to keeping your search history, ensure sure you can readily retrieve your mails, projects, and tasks. If you email via Gmail’s website, you can rest easy knowing that all of your conversations are saved in the cloud, but if you use a third-party software like MacMail on your computer or iPhone, make sure it’s set up as IMAP (not POP).
Instead of storing the email locally on your computer, IMAP stores a copy on the email service provider’s server. (For example, if you delete or file an email, it is stored in their database and may be recovered/referenced later, rather than in your trashcan or computer.)
Using a task management application like Basecamp or Todoist assures that no matter what happens to your gadgets, all of your projects are preserved and accessible. Using these services enables you to return to your to-do list and pick up where you left off with your inbox.
5. Concentrate on the Important Few, Not the Insignificant Many
Tim Ferris (author of The 4-Hour Work Week, available on Amazon) teaches that in order to be effective, we must concentrate on a select few tasks (not the trivial many). This counsel is particularly important in times of stress. What are the essential must-dos and the would-be-nice-to-dos in our never-ending list of responsibilities?
That border may get quite hazy in life (and business) at times. So, whether you (or your operating system) are fully operational or not, don’t lose sight of the fact that there are only so many actual priorities and hours in the day. Even though those tiny routine jobs are often the easiest to mark off the list, the smaller things may wait. As a result, keep your priorities in mind.
6. Make a list and double-check it.
Make an inventory record of all the gadgets you possess, including their serial numbers, date of purchase, specifications and warranty information, and technical support phone numbers, while you’re on the subject of to-do lists. Make a note of it on paper and put it someplace secure. It’s tough to check things up when you don’t have access to a computer or phone, so having a handy cheat sheet on hand is a good idea.
If you have the time, check through each gadget and make a list of things you would miss if you lost them (ex. your favorite desktop photo or screensaver, ring tones, etc.). On the other hand, examine what you could do without and if you really need those goods in the first place. To free up important space, delete superfluous programs, delete outdated files you’ll never look at again, and eliminate the fluff and distractions — out of sight, out of mind.
7. Take use of technology, but don’t rely on it.
We can’t live with you, and we can’t live without you, technology. We don’t have to utilize these instruments just because we have them at our disposal. If you think about it, we managed to thrive quite fine before the Internet. When we had less resources, we communicated just as well (if not better). Technology may be a stumbling block. We place so much faith in it that when it fails, we become virtually paralyzed.
Stop, think, and then react before you write an email, Google a solution to your query, or pull out your iPhone to find directions. Asking a stranger for directions, going to the library to obtain an answer, or mailing a handwritten thank you letter instead of a computerized one are all innovative ideas. I’ll confess that I’ve been that girl who is lost and buried in her iPhone, trying to figure out her next move, but instead of asking Siri, we should all look around and use some old-fashioned common sense.
Gary Turk’s Video Poem “Look Up”
Gary Turk’s film provides a compelling message about the importance of “looking up.” This 5-minute tale examines our society’s reliance and addiction to technology, and concludes with a call to take our eyes off our phones and pay more attention to the people and things in our life. If nothing else, it should motivate you to take a break and see technology in a fresh light.
8. Make an investment in your future.
Yes, setting up cloud storage or other backup methods might take a lot of time and money; nevertheless, it will save you a lot of time and sanity in the long run. Consider this: we have insurance for our health, homes, automobiles, and pets, as well as alarm systems for our homes and vehicles. Why not spend the same amount of money and time on our gadgets? As a consequence, you’ll prevent countless headaches (and maybe visits to the doctor/Apple Store). You’ll thank yourself later if you do it now. I guarantee you won’t be sorry!
So next time those salespeople at Best Buy, AT&T and Apple are tempting you with an insurance plan and you click the “decline” box on the credit card checkout screen: think about it! You’re spending a few thousand bucks on the equipment, you might as well throw in a few extra bucks to protect it in case of emergencies.
9. Don’t Panic… Keep Calm and Carry On…
Technology might seem little in relation to the world’s larger challenges. Please keep this in mind. You can replace your computer, but you can’t replace your memories. So prepare for the worst while hoping for the best.
Keep your cool and be calm if your electronic world suddenly collapses, since getting angry or outraged won’t get you very far. Sure, it’s normal to want to curl up in a ball and weep for a few weeks, or scream at the contact center representative in India who isn’t being helpful, but it won’t help. Keep your head (and your spirits) up and know that we’ll all go through this together and emerge stronger, better, and quicker. Everything will work out in the end.
Have you experienced a Mac breakdown before? How did you deal with it? What are some of your backup plans or recommendations for avoiding losing your digital life?
Please leave a remark.
The “how to protect my data from hackers” is a series of tips that will help you protect your digital life. These tips are applicable for both personal and business use.
Frequently Asked Questions
What are the 3 types of data loss prevention?
A: In order to protect a companys data assets from theft, loss, or damage the organization must have policies and procedures in place for data protection. Data security encompasses protecting this information at every stage of its lifecycle by controlling who can view it and when they are allowed access.
There is three types of DLP:
Data-at-rest (data stored on hard drives) which includes digital files, email messages, server logs etc., that require significant effort to recover once lost or compromised.
Data-in-transit (information moving through an environment) including wireless networks transporting sensitive information such as credit card numbers; Internet services transferring personal data like banking details; databases storing customer records with lengthy passwords..
Data in use/active sessions where authentication controls allow only authorized users to submit requests without disrupting other active tasks
What are the ways to prevent data loss?
A: There are a few ways you can prevent data loss on your computer by using security software and following some basic safety tips.
Why is data loss prevention important?
A: Data loss prevention is important because it prevents sensitive data from being sent to people who are not authorized. This would include personal information and credit card numbers, which can be highly valuable if they get into the wrong hands.
- 10 ways to protect your personal data
- how to keep data safe and secure
- how to keep information secure on a computer
- how to protect personal information online
- how to keep digital life secure